Terms of Reference for IFF eCommerce Working Groups
The IFF Executive from time to time provides a mandate to the eCommerce
Committee for the areas of focus it is to undertake. To address this work, the
eCommerce Committee forms individual working groups.
It is important that these groups interpret the mandate accurately and seek outcomes in accordance with the expectations of the member funds, as
expressed by the IFF Executive. To that end, this standard terms of reference
proforma has been developed to allow each working group to express its goals
and methodology before commencing work. This will allow scrutiny and refinement to ensure most effective use of our scarce resources.
Each initiative terms of reference should be developed and ‘owned’ by the group
leader appointed for that initiative, in conjunction and with the assistance of the
EC project manager. The document should be versioned, and a copy of each
approved version will be held by the EC project manager on behalf of IFF.
Content of the terms of reference
The terms of reference needs to form the working manual for the working group
team. As various initiatives will differ in size, weight and duration, the terms of reference developed should be commensurate with the subject matter. Common
sense should prevail, but in general, the document should include the following
This title should relate directly to the IFF Executive Mandate covering the subject
The description should allow an individual at arm’s length to understand the
context and ‘problem’ being addressed. It should be complete enough to make clear why all the following detail, including participants, milestones and
Goals and objectives
The goals should match the aspirations of the mandate. Individual objectives
Risks and Mitigations
This section is included to make sure the team have considered risks to success,
and also to call out where the IFF or individuals may be able to bring to bear
influence or resources to overcome particular risks.
This will generally reflect a fund nominee as leader, some indication of team size
recommended or particular member types require, note the EC project manager
for secretariat support if required, and others, such as administrator
representatives or service providers as appropriate to the subject.
This section is very important to ensure that the group is intending to engage in
the manner intended or expected by the IFF Executive. This will allow discussion
and dialogue to get alignment before substantial work is done.
Reporting Method and Frequency
Generally this would be by report at each EC Committee meeting and
appropriate documentation of results/findings at the end, but other methods or
frequencies could be contemplated as appropriate.
Initiative Timeline and Milestones
This lays out the ingoing expectations for clarity and focus. They will be subject
to refinement or alteration as the project (and exterior factors) unfold.
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